Key aspects for the submission of applications

Most common corrections encountered in the Pre-com 2024 correction process

With the new call for ideas and projects in commercial mode of the Ports 4.0 Fund on the horizon, it is the ideal time to fine-tune every detail of your application. We know that technical excellence and innovation are at the heart of your project, but the administrative admission phase is the first major filter to overcome.

Often, many proposals require remediation due to minor formal oversights. To help you submit flawless documentation and streamline the evaluation process for your project, we have analyzed the 2024 process.

Below, we share a detailed list of the most common corrections requested in the previous call for applications. We strongly recommend that you review these items before submitting your application to ensure that your file is complete and correct from day one.

• Tax identification card (NIF)
  • A copy of the definitive tax identification card (NIF) is not sent.
  • A provisional tax identification card (NIF) has been presented and the definitive one has not been presented.
• Commitment to market launch
  • The signed market launch commitment has not been submitted.
  • No explicit commitment to market launch has been presented with a defined timeframe for launch after project completion (12/24/36 months after project completion).
• Facilitation agreement
  • A facilitation agreement signed by the legal representative(s) of the applicant company and the facilitating agent has not been submitted.
  • The facilitation agreement does not have the necessary details to be considered a valid agreement.
  • A letter of support has been submitted as a facilitation agreement.
• Signatures (validity and form)
  • The signatures submitted are not considered valid because they are an image or an unverifiable digital signature.
  • The validity of the digital signature has been lost due to the fact that PDFs were combined after the signature, which transforms it into text.
  • Handwritten signatures were presented without an identification document to verify the signature.
  • The documentation signed by all the legal representatives of the company or group was not presented.
• Legal representation and powers of attorney
  • No valid powers of attorney were presented to confirm the legal representation of the company requesting the aid. The presentation of deeds is recommended.
• Amounts and financial inconsistencies
  • Annex IV was not presented with the correct amount of aid requested according to the technical report. The amount to be indicated in Annex IV should be the aid to be requested and not the total of the project budget or the innovative component.
  • The aid requested is outside the aid limits for the call to which it applies.
• Annex V
  • Annex V does not include all the items requested according to the model of responsible declaration included in the regulatory bases.
• Letters of support
  • Letters of support with an invalid signature because it is an image or an unverifiable digital signature.
  • Letters of support not signed by the issuing entity.
  • Letter of support does not refer to the name of the project you are submitting.
• Technical Report
  • Incomplete technical report without all the sections requested in article 21 of the regulatory bases (direct reason for rejection).
• Pooling agreement
  • Grouping agreement not signed by all the legal representatives of the companies applying for aid.
  • Grouping agreement incomplete as it does not include the rights and obligations of each member, the percentages of aid and amounts corresponding to each entity.

Finally, we remind you that submitting the documentation correctly from the beginning significantly speeds up the evaluation and resolution deadlines. You can consult the complete regulatory bases here. For any specific questions about these procedures, we remain at your disposal through the usual channels of consultation.